Job Description

We’re hiring a Document Scanner Clerk in Falls Church Virginia 22042 with $19.00/hr potential contract until Dec 2025, temp only . In this role, you'll play a vital part in managing and digitizing essential legal and property records. Your day will include reviewing, sorting, scanning, and uploading various documents into our secure system. Requires at least a high school diploma with 2+ years of experience in data entry, auditing records, or similar detail-oriented work and proficiency with Microsoft Word, Excel, SharePoint and Outlook - APPLY NOW!

Shift Schedule: Mon-Fri, 8AM-5PM making this an 8-hour day/40 hours per week.

Overview:

Review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups. 

Responsibilities :

• Review contracts, property records, order forms and other paperwork to determine correlation 
• Sort paperwork according to established rules and criteria 
• Navigate database in order to find document locations based on available paperwork 
• Scan and/or upload documents into database, ensuring readability and accurate file names 
• Track scans in Excel spreadsheet, confirming contents of file align with information in spreadsheet 
• Identify personal/sensitive information and shred according to company policy 
• Recognize discrepancies between records, file names, spreadsheets and communicate to team and management in a timely fashion 
• Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform tasks as needed 
• Perform quality reviews of scans and uploads 
• Manages workload and provides summary reports to management when necessary 
• Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines 
• Identifies opportunities to streamline tasks associated with daily work functions 
• Adapt to changing work requirements and environment as needed 

Experience :

• 2 years in area requiring strong attention to detail (e.g., experience auditing contracts and financial records) preferred 

Knowledge, Skills & Abilities   

• Minimum - High school diploma 
• Problem solving abilities 
• Proficiency in Microsoft Word, Excel and Outlook 
• Highly detail-oriented with a careful eye for quality control and presentation of work 
• Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints 
• Verbal communication skills; ability to articulate project status as needed 

RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you! 

RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. 

RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

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