Job Description

🌟 We're Hiring: Legal Secretary III / Administrative Assistant! 🌟

We are seeking a detail-oriented and experienced Legal Secretary III / Administrative Assistant to join our dynamic team in San Diego. The ideal candidate will have a strong background in legal administrative support, exceptional organizational skills, and the ability to manage multiple tasks efficiently while maintaining confidentiality.

📍 Location: San Diego, CA
⏰ Work Mode: Work From Office
💼 Role: Legal Secretary III / Administrative Assistant
Employment type: Permanent Placement

What You'll Do:
 Maintain attorney(s) calendar book and tickler system
 Schedule meetings with clients, experts, attorneys and co-counsel and
schedule court appearances
 Review and re-index mail in OnBase for review and action by attorney
and calendaring of same
 Compose correspondence and memos to request or provide information
 Contact clients to obtain desired information as requested by attorneys
 Maintain electronic confidential legal files and ensure that each file is
organized and documented regarding activity
 Prepare discovery, pre-trial and trial documents for filing with court
 Schedule, calendars and coordinate all aspects of discovery initiated
by plaintiff(s) and defendant(s)
 Provide legal secretarial support on either short- or long-term assignments
 Answer and screen telephone calls
 Winscribe/Transcribe dictation and/or type from handwritten material
or rough draft copy, including correspondence relating to litigation
(pleadings, court forms, reports, summaries, releases, etc.)
 Assist and provide back up for other secretaries
 Maintain current knowledge of court rules
 Perform additional tasks
 Participate in department and company projects

General Office Administration:
 Answer and screen telephone calls; direct visitors
 Retrieve, post, and deposit all the daily mail; replenish and maintain
sufficient postage for the office
 Maintain office supplies and order supplies as necessary
 Act as liaison with Office of the Building, Office Services, and IT for all
facilities related issues; troubleshoot with IT and assist with resetting IT servers.
 Participate in department and company projects as requested
 Assist and provide back up for other secretaries as requested
 Perform additional duties as requested

Education and/or Experience:
 High school diploma or GED
 4-7 years of defense trial, litigation experience in a similar industry
 3 years recent California Civil litigation experience
 Trial preparation experience

Other Skills and Abilities:
 Good organization and communication skills
 Thorough knowledge of court procedures
 Strong initiative and ability to work independently
 Computer literate –proficient in MS Word; knowledge of case
management software; type 70+ wpm

Ready to make an impact? 🚀 Apply now and let’s grow together!

Job Tags

Permanent employment, Temporary work, Work at office,

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