Job Description

Job Description and Duties

Under the general direction of the Chief, Office of Project Development, Management & Delivery (OPDMD) in the Division of Local Assistance (DLA), the Staff Services Manager I supervises a team of analytical staff providing guidance on compliance of the programs and execution of all contracts and grants within DLA to ensure excellent customer service to managers to DLA staff, supervisors and project managers.

The incumbent is responsible for oversight of the DLA’s Delegation Program of the contract/grant compliance. The incumbent is responsible for development and maintenance of all signature authority, training and training materials, specific to contract/grant compliance, and compliance reviews. Training materials include, but are not limited to, handbooks, dashboards, manuals and policy guidance supporting contract/grant execution and administration. The incumbent is responsible for working with other functional units and internal and external partners on compliance with all contract and grant regulations (e.g., Public Contract Code and State Contracting Manual). The incumbent is responsible for all contracts and grants executed within DLA to ensure appropriate procurement and contract management techniques have been followed. The incumbent is responsible for providing assistance to DLA staff, supervisors, and management regarding contract procurement, administration and compliance.

The incumbent is responsible for, management, oversight, coordination, and maintenance of major policy documents and activities relating to the implementation of Rail and Transit Programs (R&T) such as Transit & Intercity Rail Capital Program (TIRCP) and other State and Federal funded Programs related to R&T programs and projects within DLA's portfolio. The incumbent is responsible for reviewing and providing analysis on R&T related program management and serves as the DLA liaison to other Caltrans' Divisions and external partners regarding R&T programs.

PARF# 75-6-014 / JC-495447 Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. 

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Working Conditions

Position located at 1120 N Street Sacramento, Sacramento County.

Multiple positions may be filled from this recruitment.

This is a Limited Term position which may be extended to 24 months or become permanent. 

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

• Resume is required

• Statement of qualifications (SOQ) required.

SOQ required describing how an applicant’s education, experience, and training qualify them for the position. The SQQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The Statement of Qualifications should be 1-2 pages in length with 12-point Arial font.

- Applications submitted without both a Statement of Qualifications and Resume included will not be considered

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies : or .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Exceptional leadership, initiative, collaborative and communication skills are fundamental to carrying out the mission of this position.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-495447), PARF# 75-6-014 and title of the position (Staff Services Manager I) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Contract work, Work at office, Local area, Remote work,

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