Job Description
Payroll Operations Supervisor Location Federal Way, WA : 3201 S 323rd St, Federal Way, Washington, 98001-5023, United States of America
This position provides supervision to the payroll team to ensure timely and accurate payment and reporting for a multi-state payroll, special payrolls such as severance pay and some bonuses. Position also reviews metrics and audit controls for compliance. This position works closely with other teams within the Payroll department and across the organization and participates in year-end Payroll functions as well as exercises knowledge of Payroll tax and law in daily work.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Oversees the daily operation of payroll according to established written processes, procedures and standards including but not limited to large bonus processing and year-end reporting.
- Oversee bi-weekly payroll processing.
- Ensures that all deadlines are met including the processing and review of established audit reports and coordination with the Payroll Support Team for system maintenance and schedules.
- Enforces cut-off time for payroll processing.
- Reviews payroll protocols and procedures including but not limited to manual checks, on cycle payroll processing, and time clock records.
- Works with the Payroll Support Team on biweekly Processing Worksheets and SOX documents.
- Ensures appropriate backup documentation for biweekly payroll by the processing division.
- Trains and implements process improvements for the Payroll Coordinators.
- Recommends changes to create efficiencies and enhance performance of Payroll Department to Manager and/or Director.
- Develops and maintains close relationships and open communication with all areas of payroll and field locations.
- Performs random reviews for adherence to coordinator desk organization and maintenance with special emphasis on department standards, capturing metrics and providing feedback.
- Develops, researches, and maintains current knowledge of regulatory issues affecting Payroll.
- Other duties as assigned
- Limited travel as needed
Teammate Management
- Provide leadership to direct reports.
- Knows, understands, implements, follows, and communicates to teammates all DaVita employment policies and procedures, awards, and other opportunities within company and foster a positive work environment.
- Ensures all DaVita employment processes are completed timely and in compliance with DaVita policy and any applicable laws including but not limited to ePCNs, Performance Development Reviews, teammate personnel file maintained, etc.
- Facilitates teammate development.
- Maintains familiarity with and communicate to teammates DaVita programs impacting teammates.
- Manages all teammate employment activity including but not limited to hiring, promoting, job performance, evaluations, and disciplinary actions with appropriate approvals as required
- Reports performance metrics to Payroll Manager.
- Addresses teammate relations issues appropriately and escalate to Manager as necessary.
- Provides work direction for department teammates.
- Understands basic wage and hour laws, federal, state and local laws and regulations and legislation affecting employment.
- Reviews and approves time cards of direct reports for biweekly payroll.
- Develops and conducts educational programs to keep teammates up-to-date on DaVita policies, new laws and regulations impacting work, and other information necessary to maintain teammates' knowledge of department processes and goals.
- Maintains and communicates facility emergency management programs and ability to act swiftly, confidently in an emergency.
MINIMUM QUALIFICATIONS
Education, licenses, certifications, and experience required to fulfill the essential duties, include computer skills as required.
- High school diploma or equivalent required
- Bachelor's degree in related area preferred
- Minimum of three (3) years' payroll experience in a multi-state, multi-EIN environment required including:
- Demonstrated ability to apply relevant laws and processes accurately and with sound judgment in varying situations
- Demonstrated working knowledge of payroll, processes, procedures, systems in a high-volume, fast paced, production environment
- Demonstrated ability to maintain compliance with payroll laws and regulations regarding taxation, garnishments, overtime, etc
- CPP (Certified Payroll Professional) designation preferred
- Two (2) to four (4) years payroll and supervisory related experience required
- Intermediate computer skills and proficiency in MS Word and Outlook required; intermediate proficiency in large-scale electronic payroll system required; workday experience preferred; PeopleNet experience preferred; advanced skills and proficiency in MS Excel required; basic proficiency in PowerPoint strongly preferred
- Experience with process flow redesign/improvements
- Ability to meet goals individually and in a teammate environment
- Demonstrated aptitude for effective delegation and coordination skills
- Proven ability to motivate others in order to achieve tasks and goals
- Demonstrated aptitude to effectively handle teammate interpersonal situations
What We'll Provide:
More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.
- Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
- Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more
- Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed Diversity & Belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
Salary/ Wage Range
$51,400.00 - $75,500.00 / year
Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at
Job Tags
Full time, Local area,